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Putting together a bid proposal is similar to creating a resume and cover letter to apply for a job – and we all know how important first impressions can be. With that in mind, when submitting a proposal to the project owner, contractors need to provide the clearest view of their skills and how they can specifically apply them to the project at hand.
Since we know that creating a great bid proposal can can be the difference between winning or losing the job, we've compiled a list of best practices to make sure you put your best foot forward.
1). Your company name, logo, and contact information.
2). The contractor’s name and contact information.
3). The current date and proposal timeline.
4.) The project’s name and location.
5.) A breakdown of the cost of the project.
6) The overall price for the project.
7) A summary of the scope of work.
8) Any concerns or stipulations.
9) An estimated timeline and deadline for the project.
10) Any necessary equipment to complete the work.
11) An appreciative conclusion.
12) The actual construction contract.
As a general rule, make sure that your bid proposal and contract have been edited for grammar and clarity. You aren’t trying to win a Pulitzer Prize in writing, but you do want to give a professional and polite image for your company and yourself. Putting in a little extra effort will help set you above the other companies bidding on the project.
Follow this step-by-step process to create project-winning bid proposals on a regular basis and gain the confidence to step up to the plate whenever the right jobs come your way. Of course, the best way to create a great bid proposal is to be sure you are bidding on the right projects for your company. That's why we recommend making sure you have a good process in place to select and prioritize the best work. So feel free to take a moment to run through our checklist to see if your process might be ready for an update!
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